Welcome to Karnataka Regional Youth Convention |
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REGISTRATION, ARRIVAL & DEPARTURE COMMITTEEKRYC
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Person In Charge | Requirements | No. of Volunteers Required |
Ancy(DEXCO) Arun ( Abide) Martin (Abide) |
ID Cards - National/Regional Team |
20 |
ACTIVITY | DAYS/WEEKS REQUIRED | START DATE | END DATE | PERSON RESPONSIBLE |
1. Promote online registration & prepare RYC Handout |
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2. Finalize format of Regn. Form / Acceptance & Confirmation letters (See old samples ) |
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3. List of Addresses of Dioceses (DYD list) |
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4. Letters to DYDs with deadlines to submit names of participants |
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5. Registration Kit - Options} |
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6. Identity Cards ? (Designs) |
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7. Prepare budget for regn. committee |
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8. Present Budget to LOC and get approval from ICYM Regional Office |
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9. Receive/Tabulate participants list |
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10. Reminders, if required |
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11. Confirmations I Letter (Draft ready by ......) |
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12. Participants Group Formation -List (co-ordinate with Theme Committee) |
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13. Accommodation sites / Allocation along with Accommodation Committee |
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1. Get information from Reg. Committee |
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2. Prepare a chart of Accommodation sites |
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3. Explore possibilities of school! institution buses,if not feasible then call for Quotations |
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6. Make a Master Plan of Time Table for various routes |
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7. Check with RTO/Govt. the necessary permissions |
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8. Have a copy of the relevant Time-Tables and have a Travel Desk at the Venue and arrange Group Transport for Arrival and Departure |
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9. Numbering Bus, putting NYC Logo on all the Buses |
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10. Briefing all drivers everyday |
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11. "Incentives" for the Good Driver |
When planning the activities ? 1. Please consider the activities of your own committee in co-relation with the other committees. 2. The impact of these dates on the target Starts date of the Convention. 3. Plan backwards and ensure that the entire task of the Committee is completed latest by 30.09.2019 so that the Convention takes off smoothly on24.10.2019. 4. If tasks are pending or incomplete inform the Core group well in time.